PAPER FORMAT GUIDE

  1. TITLE. Every paper must have one. It doesn't have to be on a separate title page though.

  2. PAGE NUMBERS. Every paper longer than one page should have page numbers. Word and WordPerfect don't do this automatically -- you must select it. (In all other respects, WordPerfect is much better than Word.)

  3. FONTS & MARGINS. Do not use font sizes larger than 12 point or 10 cpi, or margins greater than 1 inch. (Note: another annoying feature of Word is that the default margins are set at 1.25. Change them.)

  4. STAPLE. Don't ever turn in loose sheets of paper or fold the corner in place of a staple. A paper clip is an acceptable substitute, but not as good. If you don't want to buy a little "Cub" stapler that you can carry in your backpack, you can always ask to use a stapler in any secretary's office.

  5. CITATIONS can be either as footnotes/endnotes or in parentheses in text. See the section on "Academic Honesty and Questions of Plagiarism" in the Kenyon College Course of Study for guidelines on citing your sources. For citation formats, see no. 11 below.

    Note: In the case of edited volumes (collections of articles) or encyclopedias, citations must be given by the name of the author of the article you are quoting or referring to, not the editor of the book. And citations must be keyed to the bibliography; that is, the author's last name in the citation must be in the alphabetized list of the bibliography. See item 12.b below.

  6. BIBLIOGRAPHY. Any paper using sources outside of assigned class readings must include a bibliography (see no. 12 below).

  7. FOREIGN WORDS, except for proper names, should be in italics.

  8. BOOK TITLES are always in italics; article or chapter titles are always in "quotes." By convention, the Bible and the books of the Bible (e.g. Genesis) are not italicized.

  9. QUOTATIONS longer than about three lines should be indented from both sides and single-spaced, with no quotation marks. Do not put quotations in italics.

  10. GRAMMAR AND PUNCTUATION. Here are some common errors:

    1. Every sentence must have a subject and a verb or predicate. Words ending in "ing" are gerunds, which function as nouns; they cannot be verbs.
    2. There is no comma between the subject and the verb or predicate.
    3. Colon (:) means "as follows."
    4. Semicolon (;) means ", and" ("comma and"). Also, a semicolon is used as a separator between items (where commas are normally used) when one or more of the items contains a comma internally.
    5. To avoid run-on sentences, use this test: if two parts of a sentence can each function separately as sentences on their own, they cannot be separated by just a comma; they must either be separated by a semicolon or divided into two sentences.
    6. Punctuation goes inside quotation marks; footnotes go outside.
    7. "They," "their" and "them" are plural; you cannot use them to refer to a subject that is singular (i.e. to avoid using "he or she" or "him or her"). To avoid gender-specific pronouns, either use the plural consistently (e.g. "people" as the subject instead of "a person"), or use "one," or use "he/she," "he or she," "him/her," "him or her," etc.
    8. A "tenant" is someone who rents an apartment or house; a "tenet" is a principle or doctrine.
    9. The phrase meaning "as such" is per se, not "per say."
    10. "One and the same," not "one in the same."
    11. The simple past tense of the verb "to lead" is "led" (not "lead," which is an element).
    12. Avoid "free-floating" quotations. That is, a quotation should always be introduced in some way, such as: As Smith says, "....", or "According to Smith, "...."

  11. CITATIONS. There are two acceptable formats: Footnotes/endnotes is the preferred method in the Humanities, at least for longer papers, while parentheses are generally used in the social and natural sciences. However, for shorter papers in the Humanities (e.g. take-home essay questions), parentheses are fine. If you use parentheses, you must include page numbers (unlike papers in the sciences).

    1. Footnotes/endnotes

      1. First occurrence:

        Book:   1 Firstname Lastname, Book Title (Place: Publisher, date), p. . [or pp. for "pages"]

        Article in encyclopedia or edited volume:   1 Firstname Lastname, "Article title," in Editor (first name first), ed., Book Title (Place: Publisher, date), p. .

        Article in journal:   1 Firstname Lastname, "Article title," in Journal Title, vol. , no. (date), p.

        Website: 1 Firstname Lastname, "Page title," <web address (URL)>, date of document (if known) or date accessed.

      2. Subsequent occurrences:

          1 Lastname, p. .  (Page not necessary for website)

        If there is more than one item in the bibliography by the same author, add the title (or a short form of it) to specify the item:

          1 Lastname, Title, p. .

      3. Repeat of immediately preceding note:

        2  Ibid.  
           or
        2  Ibid., p. .  (if it's the same work but a different page number. Technically Ibid. is supposed to refer to the same work and page number, but adding a different page number is acceptable.)

    2. Parentheses (must be part of the sentence, i.e. the period comes after):

        (Lastname:xxx). [xxx = page number]

      If there is more than one item in the bibliography by the same author, add the date to specify the item:

        (Lastname date:xxx).

  12. BIBLIOGRAPHY. Any paper using sources other than assigned class reading must have a bibliography, alphabetized by authors'/editors' last names, in a single list; not separated by type, as below, and not numbered.

    1. Book:

      Lastname, Firstname. Book Title. Place: Publisher, date.

    2. Article in book (or encyclopedia):

      Lastname, Firstname. "Article Title," in Editor (first name first), ed., Book title. Place: Publisher, date. Pp. - . [Replace the word "Editor" here with the editor's name. Page numbers not necessary for encyclopedia article.]

    3. Article in journal:

      Lastname, Firstname. "Article Title," in Journal title, vol., no. (year), pp. - .

    4. Website:

      Lastname, Firstname. "Page title," <web address (URL)>, date of document (if known) or date accessed.

  13. USING WEBSITES:
    • Do not use Wikipedia. Although much of the information on Wikipedia is correct, it is not a reliable academic source because no qualifications are necessary to post on it, and no accountability is possible because articles are not signed.
    • Google and similar search engines can only find resources on the free internet; they cannot lead you to resources that are found only on subscription-only sites, such as most academic journals. Therefore it is much better to start with the Kenyon library site or your course website.
    • Websites must be critically evaluated just as published books and articles are; most of the material on the web is junk. Here are two sets of recommendations for evaluating websites:

Edit date: 5/9/08